Administrative & Communication Assistant (M/F/X) at Amyl Therapeutics

Reporting to the CEO, you play a central role in the organization, supporting the whole team in various administrative tasks, ensuring the smooth day-to-day running of the company. In addition, you are responsible of the communication on social networks and the website, ensuring a dynamic and engaging online presence.

Admin

• Ensure proper organization of the company’s database and documentation.
• Organize travel, internal and external meetings at the request of Amyl’s team.
• Manage office supplies and act as the point of contact with the office landlord and third‑party suppliers.
• Welcome visitors or callers.
• In collaboration with the IT expert, ensure that the IT infrastructure is well protected and backed up.
• Management of virtual data rooms (iDeals) in the scope of collaborations and fundraising.
• Support the R&D Director and Project Managers in preparing Walloon Region conventions reports.
• Follow-up of R&D orders.

Finance

• Enter purchase invoices.
• Collect and organize all expense receipts for the Visa statements.
• Collaborate closely with the external finance department.
• Collaborate with the R&D Director to have efficient follow-up of R&D budget and related reporting.

HR – Safety & well-being at work

• Responsible for payroll and HR management of employees.
• Oversee the onboarding of new employees, from preparing IT equipment and informational materials to providing in‑person welcome support and completing their administrative registration in SD Worx.
• Oversee workplace safety and employee well‑being by maintaining all mandatory documentation (annual and global prevention plans, annual reports), coordinating fire‑safety and first‑aid training refreshers, monitoring laboratory staff medical check‑ups, and tracking all training records to comply with applicable standards and legislation.

Legal

• Keep contracts up to date in collaboration with the Project Managers.
• Occasionally review confidentiality agreements.

Communication

• Create content and manage the company’s communication channels, including social media and the company website, to develop an effective online presence.
• Organize informal team events (lunches, activities, team building etc.).